Town Clerk

The Town Clerk provides the professional link between the citizens, the local governing bodies, and agencies of government at other levels. We serve as the information center on functions of local government and community by providing neutrality and impartiality, rendering equal service to all.

A record of all meetings of Council as well as all approved ordinances and resolutions and reports presented to Council for consideration are kept and maintained by the Town Clerk. All of these records are public records and open to inspection.

Responsibilities

Several key functions are provided that are vital to local government and the citizens of the Town, including:

  • Prepare Board Agendas
  • Prepare Minutes
  • Provide Notice of Board  Meeting
  • Coordinate Events and Daily Activities for Town Council Members
  • Maintain Official Records of the Town (Agendas, Contracts, Minutes, Ordinances, and Resolutions)
  • Prepare Official Correspondence, Letters, Proclamations and Resolutions
  • Maintain Boards and Commission Records
  • Providing Notary Public Services
  • Custodian of the Town Seal

Boards & Commissions

The Town Clerk is responsible for receiving applications for Council consideration for appointments to town boards and commissions. Position vacancies are advertised through local newspapers and on the town’s website.

Applicants for vacancies may obtain application forms and further information by calling the Town Clerk (540) 347-1101, ext. 240.

Learn more about applying for board, committee, or commission positions.

Terms & Definitions

  • Agenda - The agenda is a printed list of legislative issues that the Town of Warrenton Town Council considers at its work session and regular meeting.  
  • Motion - A motion is the verbal means of a Council Member taking action on an issue. A motion must be seconded, voted upon, and approved by a majority of the Town Council to accomplish the action desired. 
  • Ordinance - An ordinance becomes the local law of the Town of Warrenton if adopted by the Town Council and is included in the Warrenton Town Code.
  • Quorum - Three members of the Town Council shall constitute a quorum for the transaction of business. 
  • Resolution - A resolution is a method of expressing the opinion or policy of the Town Council about matters of administration. Resolutions are less formal than ordinances.