Freedom of Information Act (FOIA) Requests

Submitting a FOIA Request - Freedom of Information Act (FOIA)

The Virginia Freedom of Information Act (FOIA) (located in Section 2.2-3700 et seq. of the Code of Virginia) guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees. View an overview of the rights of requesters and the responsibilities of the Town of Warrenton under the Virginia Freedom of Information Act (PDF).

To request records from the Town of Warrenton, please direct your request to the FOIA Records Center.
Brandie Schaeffer
PO Box 341
Warrenton, VA 20188
Fax: (540) 349-2414
Phone: (540) 347-1101

Review of Your Request

After the Town receives your request for records, the Town has 5 business days to respond to you, either by:

  • Asking for more details about the request
  • Filling the request
  • Filling part of the request
  • Denying the request
  • Letting you know that if all or part of your request is denied

The Town will state what parts of the Freedom of Information Act exempt that information from mandatory public release.  (Some common exemptions include personnel records, medical records and information that is part of criminal investigations.)

Fees

The Town is permitted to charge only for the actual costs of responding to your request. If the estimated costs exceed $200, you may be required to pay a deposit (not to exceed the amount of the estimate) before processing your request. Additionally, if you owe the Town money from a previous request that has remained unpaid for more than 30 days, the Town will require you to pay the past-due bill before processing any subsequent records requests. No public body shall impose any extraneous, intermediary, or surplus fees or expenses to recoup the general costs associated with creating or maintaining public records or transacting the general business of the public body.  

Any duplicating fee charged by a public body shall not exceed the actual cost of duplication.  All charges for the supplying of requested records shall be estimated in advance at the request of the citizen as set forth in subsection F of Section 2.2-3704 of the Code of Virginia.  

A schedule of the Town's costs per page and material costs are outlined below:

  • Black and White Copy - $0.08 per page
  • Color Copy - $0.15 per page
  • Large Plats - $5 per page
  • DVD - $1 per disc
  • Flash Drive - $4 per drive

Copying costs shall only be assessed on public records that are printed, not on public records that are provided electronically to requesters. The Town may charge for the actual cost of the medium by which the information is provided (e.g., CD, DVD, flash drive, etc.).

Note that FOIA does not require governments to create records that do not currently exist.