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Virtual Meeting Public Comment

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Virtual Meeting Public Comment Procedures

As with our traditional meetings, there will be public comment at each Town Council Public Hearing. The public is encouraged to participate in public hearings electronically. 

HOW TO MAKE A PUBLIC COMMENT AT A VIRTUAL MEETING

There are several ways you can comment at our virtual meetings:

1) Make a live comment during the virtual meeting – To do this, you’ll need to be logged in to the meeting through Zoom video conferencing service or a phone line. Live public comments will be accepted during the comment periods at virtual meetings, and commenters are asked to maintain the same rules of decorum as they would at a traditional public meeting. More information on setting up Zoom can be found at: http://www.warrentonva.gov/government/town_council/meeting_agendas.php.

All live public comments will be audio only (no video). When the public comment period arrives on the agenda, please use the “Raise Hand” feature and wait to be recognized. When the clerk calls your name and invites you to begin your public comment, the host will unmute your microphone. You will see a button pop up that says the host wants to unmute you – accept the unmute prompt to activate your microphone. You will be asked to provide your name and address for the record. Persons joining the meeting via phone can use the virtual “Raise Hand” feature by pressing *9 on their phone’s keypad.

2) Email a comment by noon the day prior to the meeting – Email comments received by this deadline will be read or summarized at the meeting and attached in full to the official record after the meeting. Fill out the form below.

Name:


Address:


Email or Phone Number:


Committee, Board, or Commission Type:


Agenda Item:


Comment:





The Town of Warrenton reserves the right to mute or disconnect virtual meeting participants 
for:

• Profanity
• Hate speech - Promoting, fostering or perpetuating discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation
• Sexual content or links to sexual content
• Solicitations of commerce
• Conducting or encouraging illegal activity
• Possibly compromising safety or security of public or private entities

DOCUMENTATION OF PUBLIC COMMENTS FROM VIRTUAL MEETINGS
Public comments will be heard, read, or summarized during the meeting. All comments will be included in the meeting minutes, which serve as the official record which will specify the commenter’s name, address and by which method the comment was received.



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